Promo risk check

Check every planned promotion against stock, staffing and deadlines.

Promotions fail when stock or tasks are not ready, and the problem shows up days before launch. Hops reads the promo plan in Asana, checks each launch task against stock and rates every promo for risk.

How it runs: Scheduled. An automation runs every weekday at 9am until each promo launches, posts the risks and updates the promo risk Table. You can also ask Hops any time.

What it does

• Checks every upcoming promo. Hops reads promo projects in Asana or Jira for the next 6 weeks.
• Reviews launch tasks. It checks due dates and owners and flags tasks that are late or unowned.
• Compares stock to forecast. It reads stock in Google Sheets and notes where cover falls short.
• Rates each promo. Each promo gets a risk rating and its single biggest risk.
• Only nudges when something changes. Daily posts focus on new or worsening risks.

Ask Hops

Copy a prompt into any chat with Hops, or mention @Hops in a Space.

Check risks on upcoming promotions.

Is stock enough for the Holiday bundle promo?

Which Black Friday launch tasks are late?

Rate every promo in the next 6 weeks and give the biggest risk for each.

What changed in promo risk since yesterday?

Example reply:

3 promotions checked:

• Black Friday: creative is 4 days late.
• Holiday bundle: stock covers only 60% of forecast.
• Loyalty week is on track.

What you get

• An answer in chat, in the same thread, whenever you ask.
• A weekday Slack post in the operations channel with new or worsening risks.
• A promo risk Table in Tables of the Space with the rating, biggest risk and owner for each promo.

Connections needed

Connect these apps. Each card opens Connections in the app.

Asana

Promo projects and launch tasks (or Jira).

Google Sheets

Stock levels and forecast.

Slack

Posts risks to the operations channel.

Set it up

1. Create the Space

   Create an operations Space. Pin the promo calendar in Space context.

   See Spaces and Space context.

2. Connect your apps

   Connect the apps above in Connections.

   See Connections.

3. Add the skill

   Give Hops these instructions:

   You check promotion readiness. For each promo in the next 6 weeks, check task due dates, stock vs forecast and owners. Rate each promo and state the single biggest risk.
   

   See Build a skill.

4. Schedule it

   Every weekday at 9am until each promo launches, Hops posts new risks to the operations channel and updates the promo risk Table.

   See Automation.