Cash and payroll check

A weekly check that cash covers payroll and upcoming bills.

Finance needs to know cash covers the next payroll and the big bills before it becomes a problem. Hops compares balances against payroll and payables every week and flags any shortfall early.

How it runs: Scheduled. An automation runs every Thursday at 9am, posts the cash check to the finance Space and saves it as a dated Doc. You can also ask Hops any time.

What it does

• Reads balances and bills. Hops pulls cash on hand and upcoming bills from Xero or QuickBooks.
• Reads the next payroll. It gets the run amount and date from Gusto or your payroll tool.
• Checks the next 14 days. It compares cash to payroll plus bills due and states the margin and the runway.
• Flags shortfalls early. If cash dips below the minimum balance pinned in Space context, the alert leads the post.
• Keeps it to five lines. The output is short enough to read in Slack and act on.

Ask Hops

Copy a prompt into any chat with Hops, or mention @Hops in a Space.

Check cash against payroll and bills for the next 14 days.

Will we cover the October 31 payroll if Globex pays 10 days late?

What is our runway today, and how does it compare to last month?

List bills over $10K due before the next payroll.

Is cash above our minimum balance every week this month?

Example reply:

Cash check for the next 14 days:

• Cash on hand $2.4M covers payroll ($610K) and bills ($380K).
• Runway stays at 21 months.
• No shortfall; next check Thursday.

What you get

• An answer in chat, in the same thread, whenever you ask.
• A weekly post in the finance Space every Thursday with the margin, runway and any shortfall.
• A dated cash check Doc in Docs of the Space, so you can compare week over week.

Connections needed

Connect these apps. Each card opens Connections in the app.

Xero

Balances and bills (or QuickBooks).

Gusto

Payroll runs and dates (or your payroll tool).

Slack

Posts the check to the finance channel.

Set it up

1. Create the Space

   Create a finance Space. Pin the minimum cash balance in Space context.

   See Spaces and Space context.

2. Connect your apps

   Connect the apps above in Connections.

   See Connections.

3. Add the skill

   Give Hops these instructions:

   You check cash coverage. Compare cash on hand to payroll and bills due in the next 14 days. State the margin, the runway and any shortfall. Keep it to five lines.
   

   See Build a skill.

4. Schedule it

   Every Thursday at 9am Hops posts the cash check to the finance Space and saves it as a dated Doc.

   See Automation.